FHI 360

REQUEST FOR PROPOSAL DATA MANAGEMENT CONSULTANT FOR MEDICAL OXYGEN DELIVERY

PROJECT TITLE: Meeting targets and maintaining epidemic control- liquid medical oxygen infrastructure expansion C19 RM

TARGET LOCATIONS : Imo, Akwa-Ibom, Bayelsa, Abeokuta, Plateau, Bauchi, Nasarawa, Abuja, FCT, Nigeria

GOAL : To develop a data management system for medical oxygen delivery systems

PROJECT DURATION 2023-Dec 2024

DONOR : USAID

CONSULTANT DURATION: February 25, to April 30, 2024

A. BACKGROUND

Family Health International (FHI 360) is a non- profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. FHI 360 is currently implementing the “Meeting Targets and Maintaining Epidemic Control (EpiC)” project, which is a Seven-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). Although originally designed as an HIV program, Epic has been modified to accept Pillar 2 COVID-19 funding to prevent, prepare for, respond to, and strengthen health systems to address COVID-19 and re-emergence.

EpiC Nigeria, through funding from USAID is providing infrastructures to expand access to liquid medical oxygen (LOX) which is a safe and efficient way of storing oxygen and guaranteeing ready access to medical oxygen. This hospital-based LOX system is known as VIE (Vacuum insulated Evaporator) system and includes a storage tank, vaporizer, and piped distribution network. Eight (8) health facilities are currently being supported by the project to receive various levels of support for the LOX expansion project including piping of 150 beds, installation of 10,000-liter LOX tanks, and supply of seed stocks of Liquid medical oxygen (LOX). These facilities include Federal Medical Center Owerri, University of Uyo Teaching Hospital, Federal Medical Center Yenagoa, Federal Medical Center, Abeokuta, Abubakar Tafawa Balewa Teaching Hospital, Bauchi, Dalhatu Araf Specialist Hospital, Lafiya; National Hospital Abuja and Jos University Teaching Hospital.

Consequently, FHI 360 is currently seeking the participation of a qualified and interested consultancy firms to develop a Monitoring and Evaluation (M&E) framework for the oxygen ecosystems in the mentioned facilities and national LOX program in Nigeria.

Purpose of the Consultancy

The objective of the consultancy is to support FHI360/EpiC Nigeria country team in establishing a Monitoring and Evaluation (M&E) system for the oxygen ecosystems, both at the facilities and national levels. This involves collaborating with pertinent stakeholders, including the Department of Planning Research and Statistics at the Federal Ministry of Health (FMoH) and the National Oxygen Technical Working Group. The firm will conduct baseline assessment and review the current reporting systems (Clinical, operational/management and financial) across all eight (8) health facilities, the FMoH and Oxygen Technical Working Group. Thereafter, recommend an appropriate M&E system for the oxygen ecosystem. The consultancy firm will also work with FH1360/EpiC team to integrate all relevant scopes for the oxygen ecosystem and support the development of an integrated dashboard.

The consultancy assignment will be implemented in the period between February 25th and March 31st, 2024, with a total duration of 30 working days.

Scope of Work/Deliverables:

This scope of work includes the following.

Conduct desk review on relevant national and international oxygen delivery system policies, SOPs, tools and guideline documents with particular focus on oxygen data management systems.

Conduct baseline assessment to review current reporting systems (clinical, operational/ management, financial), assess hypoxemia prevalence, estimated oxygen demand, and recommend sustainable M&E frameworks for performance monitoring and reporting of the oxygen ecosystem.

Develop SOP and data collection tools to be used for monthly monitoring and evaluation of the oxygen delivery system.

Facilitate with FHI 360/EpiC team to train relevant staff at facility, State Ministry of Health and Federal Ministry of Health on the developed M&E Framework, SOPs, and tools, including the dashboard.

Key Deliverables

This consultancy will deliver the following.

Baseline assessment report of the 8- supported health facilities. SMOH and FMOH.

A monitoring and evaluation framework for oxygen delivery service developed.

Data management (M&E) systems set up at the health facilities.

Electronic dashboard to track and monitor oxygen consumption at state and national level built.

Final report and debrief. The report will include detailed narrative report.

Power point slides and an end of consultancy report.

Skills and qualifications of consulting firm

Consultant/firm will provide a core study team and state their expertise and role of each team member. The selection and award will be based on the following minimum educational and experience criteria;

Minimum of a master’s degree qualification from a recognized university in Monitoring and Evaluation, Public Health, Development Studies, Research, or any other relevant field.

Significant work experience (at least 8 years) in similar settings and in multi sectorial, projects in Nigeria with conducting data analysis, research and/or evaluation – including prior experience in baseline assessment and evaluation including experience in M & E framework development capacity building of government staff; data visualization’ and data analysis and reporting for large-scale projects for other similar INGOs/UN organization.

Demonstrated experience in working with USAID funded projects/studies and understanding of USAID requirements for similar studies will be an added advantage.

High proficiency in the use of qualitative and quantitative data analysis techniques and software.

Ability to manage available time and resources and produce high-quality work under strict deadlines.

Experience in managing and supervising teams.

Solid reports writing, analytical, interpersonal and communication skills.

Previous work in the targeted areas is an asset.

Fluency in English and ability to write clear and concise reports.

B. EVUALATION CRITERIA

All applications will be evaluated against a standard criterion to ensure objective outcomes. Applications will be evaluated based on the following criteria:

CRITERION Maximum no. of points Quality of the technical proposal submitted for the assignment. ·       
Technical proposal details a strong methodology covering both 30
qualitative and quantitative approaches.  
*Evidence proves strong command of English
(written and spoken during interviews)       
*Evidence proves strong command of English
(written and spoken during interviews).
*Technical proposal demonstrate strong design
and implementation approach. ·       
*Essential technical aspects of the task addressed sufficiently ·       
*A well-defined scope of the task that correspond to the TOR. ·       
*Clear, realistic, and logical planning. ·       
*Work plan available and demonstrates robust planning.      

  *Financial proposal for the assignment. ·      
  *Sufficient level of detail/cost breakdown available ·        20
*Cost effectiveness     

* Experience in and familiarity with similar assignments ·   
*Consultant proves prior experience and successfully
executed assignment ( demonstrated by sample submission) ·        15
*\Evidence of minimum of 5 years’ experience designing and
carrying out high quality assessments) baseline studies or
evaluation included) for at least four or more of the sectors under this assessment).

 *Consultants qualification are relevant to the consultancy ·
  * Consultant personnel’s CV align with the minimum
qualifications identified in the statement of work/terms of reference. ·       10 
*Consultant(s) cover letter explains relevant experience and relevant
reports from previous work (minimum of 2) ·       
Relevant minimum years of working experience demonstrated

* Demonstrated ability to manage the project/consultancy timeless 15

 * Familiarity with Nigeria context ·
 * Working experience in different region in Nigeria or similar contexts ·       
*Experience in conducting similar studies in Nigeria or similar contexts ·      
*  Understanding of medical oxygen needs in Nigeria 5

*Statutory company registration documents and upload 5
Tax Clearance Certificate for the year 2020, 2021 and 2022

Total 100

C. SUBMISSION OF APPLICATIONS
i. A letter expressing interest, which includes a narrative description of the applicant’s qualifications for this consultancy, outlining how the applicant’s skills and experience align with the consultancy requirements.
ii. A technical proposal demonstrating a comprehensive understanding of the Terms of Reference/statement of Work, including, but not limited to, the following elements: Consultant/ Agency profile, a detailed explanation of the methodology, a proposed activity work plan, team composition (including CVs of each team member), references from at least two recent clients, and a detailed account of previous experience in similar studies (including at least one sample of a similar study conducted) and iii. Financial proposal: This proposal must present clear and concise information that aligns with the requirements of the Terms of Reference, offering cost estimates for services provided, which including travel logistics costs, consultancy fees (Daily rate) and outlined cost for proposed meetings/training sessions with stakeholders.

Clarification and enquiry related to this expression of interest can be submitted to KEwulum@fhi360.org or before February 8th 2024.

Expressions of interest must be delivered in PDF format and submit to the email VIE-Proposal2022@fhi360.org on or before February 15th 2024.

FHI360 safeguarding policy:
FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted byFHI360. This includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI360 abides by child safeguarding principles. FHI 360 abides by child safeguarding policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors and sub recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.