ECOWAS PARLIAMENT
BID NOTICE (BN)
FW NO: 08/EP/DAF/PROC/2024

1. The ECOWAS Parliament intends to apply a portion of its budgeted counterparts funds to finance the ‘’selection of catering services providers for ECOWAS parliament” under a framework agreement.

2. The ECOWAS parliament invites proposals to be submitted from eligible and qualified catering services providers with relevant experience to provide high quality and professional services for ECOWAS Parliament. The services will include meetings and any other event organized on a demand basis i.e. provision of a variety of foods and beverages for lunch, dinner, cocktail, coffee breaks and snack boxes.

3. The menu proposed for each category should be prepared according to the category of meetings below:

• Category A: hybrid – V.V.I.P meetings
• Category B: V.I.P meetings
• Category C: In House meetings
• Category D: Training Programmes
• Category E: other types of Ecowas events

4. Service providers are requested to submit their proposals and indicate the category of interest as highlighted above. Service providers are not limited to submitting proposal for one category only and may submit for either one or more categories. The category or categories must be clearly stated in the submission.

5. The framework agreement will be awarded to a maximum of four (4) holders. The framework agreement will be for an initial duration of one (1) years and may be subject to renewal conditions based on performance for a maximum 2 years.

6. Interested service provider shall provide information demonstrating that they have the required qualification and experience to provide the requested services and meet the criteria set out in the Bidding Document

7. Proposals (1 original and 2 copies) must be submitted in a sealed envelope at the following address to the attention of: Director of administration and Finance, ECOWAS Parliament, Herbert Macaulay Way, Garki, Abuja and clearly marked: “selection of catering Services Provider for ECOWAS Parliament” – (do not open, except in presence of the Opening Committee), no later than Friday 20th September 2024 at 11.00am (Nigerian Time). Bids submitted after the deadline will not be accepted. The envelope should also indicate the service Provider’s name. An electronic version must also be included in the envelope.

8. Bids will remain valid for a period of 60days from the deadline for submission.

9. Interested services providers may obtain information during office hours from the: procurement unit, ECOWAS Parliament, International Conference Centre Herbert Macaulay way; Monday to Friday from 9:00am to 4:00pm (Nigerian Time). Email: procurement@parl.ecowas.int with copy to: ajagne@parl.ecowas.int ; neremie@parl.ecowas.int : ihoungan@parl.ecowas.int : akayode@parl.ecowas.int.

10. Proposals will be opened in the presence of service Providers’ Representatives present at the following address: ECOWAS Parliament, Herbert Macaulay Way, Garki, Abuja on Friday 27th September 2024 at 12:00 noon (to be confirmed). A link will be sent for representatives that cannot participate physically to attend virtually.

11. Note: an additional requirement for the best qualified Catering Services Providers with scores above 70 points would be an invitation to participate in a “Food Tasting Presentation” in the presence of the committee, which will occur prior to the final selection for the framework agreement.
https://www.parl.ecowas.int/bidding-for-awarding-of-a-framework-agreement-for-selection-of-catering-services-providers-for-ecowas-parliament/

AG. SECRETARY GENERAL