ACHIEVING HEALTH NIGERIA INITIATIVE:
REQUEST FOR PROPOSAL (RFP) FOR PAYROLL MANAGEMENT SERVICES
A. BACKGROUND
Achieving Health Nigeria Initiative (AHNI) is a not-for-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes expert in health, education, nutrition, environmental, economic development, civil society, gender equality, youth, research, humanitarian services and technology – creating a unique mix of capabilities to address today’s interrelated development challenges. AHNI is supporting the government of Nigeria (GON) to enhance sustained cross-sectional integration of HIV/AIDS services by building Nigerian capacity to deliver sustainable high quality, comprehensive, prevention, treatment, care and related services in various states within Nigeria.
AHNI is hereby seeking for the services of interested and eligible Payroll Managers to provide Payroll Management Services as per the scope below:
B. SCOPE OF WORK (SoW)
Ensures monthly computation and finalization of AHNi’s payroll, this would be carried out in strictest confidence based on the information provided by AHNi;
The payroll manager will render additional services of assisting AHNi in capturing and screening the information provided by AHNi to ensure that they are in accordance with AHNi’s policies and procedures and all government regulations;
A time schedule would be agreed between the payroll management company and AHNi, stipulating the deadlines for; (i) Submission of employees’ date; (ii)Submission of reports to AHNi for vetting before finalization of payroll; (iii) Submission of reports to AHNi for record keeping;
The Payroll management company would be expected to prepare all standard payroll reports, after each payroll period as follows: (i)Payroll Summary; (ii) Allowance and deductions report; (iii) Salary reconciliation reports; (iv) All statutory deductions schedules (NHF, NSITF, PENSION, and PAYE);
The payroll management company would prepare accounting journals for payroll cost and accounting journals for financial month end provisioning in the format required by AHNi.
C. DELIVERABLES:
Ensure all employees are paid in a timely manner for the hours worked in the pay period of every month;
The payroll manager is responsible for ensuring all information of employees are accurately captured and in accordance with the employee’s pay rate and time reported on the timesheet, with appropriate deductions;
Monthly pay slips should be sent to staff before the actual payment is received;
The Service Provider shall after each payroll processing cycle produce all the agreed payroll reports and make same available on the platform only to authorized representatives of AHNI;
The Service Provider shall present to AHNI the agreed payroll and post-payroll payment transaction schedules necessary for AHNI to initiate electronic payment of salaries and other payroll related payments on the platform;
The Service Provider shall close the payroll for each processing period and make the platform ready to receive variation inputs for the next payroll processing period;
The payroll manager should ensure a backup plan in the event of an interruption of services due to unforeseen circumstances;
The payroll manager is expected to be available to answer questions from Staff regarding payroll as the need arises.
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