EXPRESSION OF INTEREST (EOI) CONSULTANCY TO CARRY OUT AN INSTITUTIONAL FUNCTIONAL AND JOB DESCRIPTIONS & THEIR KEY PERFORMANCE INDICATORS (KPIs) REVIEW, JOB ANALYSIS, JOB VALUATION AND JOB GRADING EXERCISE FOR NIGERIAN ELECTRICITY SUPPLY CORPORATION (NIGERIA) LIMITED [NNL] TERMS OF REFERENCE (TORs) FOR CONSULTANT (FIRM OR INDIVIDUAL)

Introduction
The NIGERIAN ELECTRICITY SUPPLY CORPORATION (NIGERIA) LIMITED [NNL] commenced operations in Nigeria in 1929 and has developed and operates generation, transmission and distribution systems to supply areas within the Plateau State and adjacent states. It is an investor-owned electric utility Company with a generation capacity from hydro-electric power stations. It serves an area in excess of approximately 14,000 square kilometers and supplies mining, industrial consumers and domestic consumers in these areas. It also supplies bulk electricity supply to Plateau State Government rural electricity distribution networks not connected to the national grid. The Company has built seven hydroelectric power stations on various river systems in Plateau state and operates these stations with a combined annual hydro-electric generation capability of 175GWhrs of electricity, which includes construction and maintenance and operation of large reservoirs with sufficient water storage capability for all season operation of its plants. The Company has 201 (two hundred and one) members of staff who are well versed in the design, installation, maintenance and operation of hydro- electric power stations and equipment and the distribution and sale of electricity. The Company’s construction division has over the years built many electrification projects for various State Governments, Electricity Distribution Companies (DisCOs) and private commercial companies and has also, when required, managed some of these systems for its clients on a commercially viable basis. The Company is committed to providing its consumers with steady and continuous electricity supply and has been doing this very successfully for its customers for over 80 years. It continues to supply its rural areas and industrial consumers with a 365/24/7 electricity supply.

NNL currently operates under a 25-year electricity license granted in 2000 to use and work its generators, supply electrical power to areas in Plateau and in the past to Benue, Nasarawa, and Kaduna States as well as part of the Federal Capital Territory and adjacent states, construct and use electricity power lines and augment its supply to existing customers in the areas in which it operates.

NNL currently has a Five-Year Strategic Plan developed in 2022 for the years 2022 to 2026 which requires NNL to undergo a number of reforms in a bid to maximise its mandate to generate, distribute and supply electricity to areas within the Plateau State and adjacent states. The 2022-2026 Strategic Plan outlines modalities for NNL to remain sustainable in implementation of its core mandate in the current competitive environment after deregulation of the Electricity Industry in 1998 and power market restructuring under the Electric Power Sector Reform (EPSR) Act of 2005 that introduced Nigerian Electricity Regulatory Commission (NERC) in 2005 as Regulator of the Nigerian Electricity Supply Industry (NESI) and the recently enacted Nigerian Electricity Act 2023 which allows States to have a crucial role in the Electricity Industry

NNL is guided by an independently constituted and professional Board of Directors drawn from all eight Shareholders from within Nigeria and the United Kingdom. The Company’s Management is headed by a Managing Director/Chief Executive Officer.

NNL is currently operating with an organisational structure, job descriptions and job grading that have been there since time immemorial and are no longer in tandem with modern Electricity Industry trends to move the organisation to greater heights. For example, a key observation is that generally the current organisational set-up tends to display a triangular shaped organisational structure suggesting a high concentration of positions graded at the junior level with long abandoned archaic nomenclature used in naming positions in the organisation, such as Superintendent, Foreman, Headman, Greaser, Motor Mate, etc. This is contrary to current best practice for organisations involved in technical operations such as those carried out by NNL which tend to display a diamond shaped organisational structure to indicate a high concentration of technical/professional positions to support the organisational power generation, distribution, and supply mandate. Current best practice advocates for flatter organisational structures that enable communication and effective responsiveness. The review will need to take this, amongst others, into consideration and rationalise titles and structural layers on all functional structures.

Objectives of the Assignment and Scope of Work
For NNL to effectively and efficiently carry out its mandate through looking at ways of greatly improving the productivity of existing investments by increasing plant capacity and availability; reducing system technical and non-technical losses; rehabilitating, modernizing, upgrading generation and distribution infrastructure to extend their life span and also expanding the same; improving the efficiency of the end-use devices; and actively pursuing new opportunities, there is need for NNL, as a visionary Company, to embark on an exercise to execute an Institutional Functional and Job Descriptions & their Key Performance Indicators (KPIs) Review, Job analysis, Job Evaluation and Job Grading to enable it to develop Functional Organisational Structures that are aligned to its Vision, Mission and Long Term Strategy as well as develop corresponding Job Descriptions and their Key Performance Indicators (KPIs) that are aligned to its functional mandates.

In executing the functional review, the main inputs to be relied will include: the existing functional structures, institutional capacity and organisational set-up; the strategy document for NNL; its various Departments’ strategies discerned from discussions held with representatives (of members of staff in all Departments); and, insights discerned from similar organisations operating in Nigeria and beyond while taking into account the differences in size of comparative organisations. The purpose of benchmarking will need to be to borrow informed insights and come up with an organisational structure that is fit for purpose and as such the proposed structures will need to be implemented taking into consideration the projected growth and modernisation/uprating of power stations and distribution infrastructure so that at every point the operational structures are sustainable and do not act as a threat to the business continuity. After undertaking a situation analysis of NNL operations to date, the existing organisational structures will need to be analysed using a structure analysis framework looking at rationalising and optimising spans of control, structure depth, structure shape, organisational architecture, structure responsiveness, risk management and sustainability to come up with the best organisational design option that presides on strategy development, execution, monitoring and evaluation with a strong Department with capabilities in business development, strategy formulation, projects planning, projects execution and strategy monitoring and evaluation .

The final report will need to include a report on detailed findings and oversight on the recommendations to be executed of the Functional and Job Descriptions review, Job analysis, Job Evaluation and Job Grading exercise on one part as well as provision of detailed activities to implement under a separate report i.e., the Implementation Roadmap that will provide detailed guidelines and allocation of responsibility. Implementation cannot be a once off exercise and as such there will be need for sequencing of implementation activities to ensure that all stakeholders are part of the change journey.

The realisation of benefits from the Functional and Job Description & their Key Performance Indicators (KPIs) Review, Job Analysis, Job Evaluation and Job Grading exercise will depend on the success of the phased implementation strategy that is people centred. The changes that will be proposed will affect the people currently employed by NNL and as such Top-Level Management commitment and support from the Board of Directors will be key in selling the benefits of this intervention. There is bound to be resistance to change if there will be uncoordinated implementation of the recommendations made from the exercise. There will, therefore, be need for robust change management efforts to ensure that people are at the heart of the proposed changes. Buy-in by key stakeholders in the organisation will be a must and the proposed changes will need to be driven from the highest level within the organisation to show leadership commitment.

The Scope of Work for the Consultant (Firm or Individual) will therefore include holding targeted consultative Stakeholder meeting(s) to validate the draft Final Report and Implementation Roadmap, submitting it to NNL Management for onward discussion with and endorsement by the NNL Board of Directors; finalising them by incorporating input made by the NNL Board of Directors; and make a final presentation and submit to NNL Management.

Methodology of the Process
The Institutional Functional and Job Descriptions & their Key Performance Indicators (KPIs) Review, Job analysis, Job Evaluation and Job Grading process will need to be very consultative and participatory ensuring the involvement of NNL’s Board of Directors, Management, Staff and Key Stakeholders for the exercise to achieve NNL mandate. The stages of consultations will also need to be clearly mapped out and all concerned stakeholders informed, in order to maximize their participation. After extensive consultations, the Consultant will draft a Report with regular interface with the NNL Management. The draft Report will be presented at several consensus building meetings with critical Staff and Stakeholders. The Consultants will incorporate comments and changes provided at these meetings and produce a draft Final Report with a results framework and costed action plan for submission to NNL. Upon review and validation of the draft report, the Consultant will then produce a final report.

Deliverables

An acceptable Inception Report that clearly illustrates the Consultant’s understanding of the assignment and how it shall be executed including the proposed methodology for the process, demonstration of competencies, tools for data collection, analysis and reporting, outline of the entire exercise, timelines & milestones and work plan to accomplish the whole assignment.

An acceptable Draft Final Report and provision of detailed activities to implement under a separate report i.e., the Implementation Roadmap

An acceptable Final Report outlining the entire development processes for future learning and institutional memory that presents and discusses result for the Literature Review; Stakeholder’s Consultations, and the Board and Staff Members; Workshops; and three (3) documents being a Final Report with Recommendations and the Implementation Roadmap.

Duration of the Assignment

The assignment is expected to be completed strictly within a time frame of 120 days from the date of the award/signing of the Contract.

Institutional Arrangements

The Consultant will be accountable to the NNL Managing Director but will also work with individual NNL Officers in order to obtain optimal input from consultations.

The series of reports to be produced by the Consultant according to the agreed deliverables above will be submitted to the Managing Director in three (3) hard copies and an editable format soft copy.

NNL will provide relevant background documents necessary for the assignment and shall be responsible for the coordination of meetings and other activities under the Consultancy. The Consultant will have access to both internal and external Stakeholders.

Eligibility Criteria/Requirements for the Consultant (Firm or Individual)

Interested and reputable firms are required to submit the following as technical, and financial proposals. The documents should be duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:

Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC) including CAC 2 and CAC 7;

Evidence of the firm’s Tax Clearance Certificate for the last three (3) years valid till 31st December 2022;

Evidence of current Industrial Training Fund (ITF) Compliance
Certificate valid till 31st December 2022;

A Sworn Affidavit disclosing whether or not an officer of the relevant Committees of the Nigerian Electricity Supply Corporation (Nigeria) Limited is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; and that the Company is not in receivership or about to be in receivership or not a replacement for a hitherto tax defaulting Company;

Company’s Audited Accounts for the last three years (2020, 2021 and 2022);

Evidence of financial capability to execute the project including Reference Letter from a reputable commercial bank indicating a willingness to provide credit facility for the execution of the project when needed;

Company profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Qualifications;

Verifiable documentary evidence of being a seasoned
Consultant with wide knowledge of conducting similar assignments for related sector and evidence of at least three (3) similar jobs executed in the last ten (10) years including letters of award, valuation certificates, job completion certificates, photographs of the projects etc;
Demonstrate knowledge and experience of power sector management and organization setup with an understanding of quality assurance in an electricity industry setup;
For joint venture/partnership, a Memorandum of Understanding (MOU) should be provided (all the eligibility requirements are compulsory for each JV partner and foreign partners must meet requirements of their domiciled country);

All documents for submission must be transmitted with a covering/forwarding letter under the Company/Firm’s Letterhead paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The Letterhead paper must bear the names and nationalities of the Directors of the Company at the bottom of the page, duly signed by an authorized officer of the firm. Note – Proposals not submitted with documentary evidence in support of the eligibility criteria will be rejected and no further correspondence will be entertained.

Budget
All cost associated with the delivery of the assignment shall be included in the Financial Proposal listing pricing for: Professional Fees – for facilitation and development of the exercise, and Reimbursable Fees/Expenses with clear breakdown of the cost per detailed activity.

Payment Terms
The payment will be done in the following terms: First Payment: 20% upon acceptance of the Inception Report; Second Payment: 30% upon submission and acceptance of the Draft Report with Recommendations and Implementation Roadmap; Third Payment: 50% upon submission and acceptance of the Final Report with Recommendations and Implementation Roadmap;

Application Method
Interested Firms or Individuals should submit two (2) bound Expressions of Interest (EOI) documents separated by dividers and arranged as indicated above clearly indicating that they meet the qualifications, experience and skills & competences requirements as indicated in 7.0 above. The application should include complete copies of proposals including copies of Curriculum Vitae (CVs) of Facilitators and References, with complete contact information, for at least three (3) previous work assignments of similar scope and nature within the last ten years (References may be contacted to verify work and quality of performance). The EOI proposals should be submitted in hard copy by hand or by registered post in sealed envelopes and should be clearly marked ‘EOI Proposal for Consultancy of Institutional Functional and Job Descriptions Review, Job analysis, Job Evaluation and Job Grading for Nigeria Electricity Supply Corporation (Nigeria) Limited [NNL]’ which should be submitted in two separate envelopes one marked ‘Technical Proposal’ and the other marked ‘Financial Proposal’ and must be delivered to Managing Director at NNL Head Office at 10 Barkin Ladi Road, P O Box 15, Bukuru, Jos South, Plateau State, Nigeria, not later than 10:00 am on Wednesday, 28 February 2024. A duly signed document should be arranged in the order listed above and paginated before submission. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder.

Opening of EOI Documents
The Expression of Interest (EOI) documents will be opened immediately after the deadline for submission by 10:00 am on Wednesday, 28 February 2024 in the Corporation’s Head Office Boardroom at the physical address provided above in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register in the Managing Director’s Office, as the Nigerian Electricity Supply Corporation (Nigeria) will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact info@ Nigeriageria.com.

General Information
a) EOI must be in English language and signed by an official authorised by the bidder;
b) EOI submitted after the deadline for submission would be rejected and returned unopened;
c) All costs will be borne by the bidders;
d) The Corporation is not bound to shortlist any Consultant and reserves the right to annul the selection process at any time without incurring any liabilities;
e) This invitation to bid shall not be construed as a commitment on the part of Corporation to award any contract nor shall it entitle the bidder to make any claims whatsoever and/or seek any indemnity from the Corporation by virtue of having responded to this advert;

Signed
Managing Director
Nigerian Electricity Supply Corporation (Nigeria) Limited